Investment Administrator - Fund Admin - Private Equity

28th May 2021
Contract The City
£300 Day Rate

As an Investment Administrator you will manage the process of sending and receiving funds to/from investments, recording transactions in the portfolio database and assist with the processing of quarterly fund valuations.


The Job:

  • Fund Admin mailbox management:  
    • Ensure all call and distribution notices received are processed on time including creating payment instructions, following up for missing information as necessary, co-ordinating payments with offshore administrators
    • Checking management fees and carry payments are in line with legal agreements
    • Reconciling unfunded commitment with fund managers
    • Reconciling shares held with share registers
    • Log fund reports received, save to SharePoint and distribute to appropriate Finance team member responsible for processing
    • Review all other emails received and forward to appropriate contact
  • Investment Accounting:
    • Entry of all investment cash flow transactions in portfolio system. Investment instruments are debt, equity, private equity funds and guarantees.
    • Reconciliation of investment suspense account to ensure all transactions entered correctly



Essential Skills Include:


  • Understanding of financial instruments and the administration processes that are required to support them, deal capture, payments, receipts
  • Previous experience of any of Private Equity Funds, Direct Equity, Direct Debt and Trade and Supply Chain Finance
  • Previous experience working with portfolio administration software systems
  • Proficient with Microsoft Office tools, particularly Excel
  • Ability to build strong relationships with other functions such as Investment teams, Legal, Finance and Treasury
  • Excellent communication skills to effectively articulate issues to internal and external partners
  • Ability to work in a team environment and build strong relationships with colleagues and external contacts


Desirable Skills Include:

  • CISI Investment Operations Certificate (IOC)
  • Knowledge of Portfolio Management systems, ideally eFront or Investran or similar Private Equity accounting systems


This role is offered on a work from home basis for now however the client are planning a phased return to the office and you must be willing and able to attend